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Terms and Conditions Traders must only sell goods specified in their application. Any changes to the application form must be made in writing to the Habanaloko Office at least four weeks prior to the start of the festival.
Sub-contacting stalls or a part of stalls by traders is not permitted.
Full payment for stalls must be made before 31 May 2011 to: The Leamington Latin Festival,check payment made to Habanaloko Ltd, The Cottage 42 Heath Terrace, Leamington Spa, CV32 5NA.Nonpayment by that time will result in loss of deposit and the site being reallocated. Please make cheques payable to Habanaloko Ltd.
Traders to be on site and set up by 11am on Saturday 22nd August 2009, and be ready to trade by 12 noon when the festival begins. Access to the site for the setting up will be from 9.00am.
The management reserve the right to reallocate stalls if essential for operational reasons or if traders arrive late. The site must be vacated by 8.00pm on Sunday 21nd August 2011.
All Vehicles are brought on site at their owner's risk. The festival cannot accept any responsibility for any loss or damage that occurs during the festival.
We encourage applications for food concessions from anyone who has freshly prepared or packaged food products. Only food and beverages may be sold at a food stall (Please note alcohol is not permitted to be sold at this event).
Registration and certificates. Traders must send copies with their application form;
HACCP System (documented food hygiene management system)
Food handler training permits for every person working on the catering stall
Liability insurance (5 million public, 5 million products and 10 million employers' liability)
Confirmation that the food business is registered with environmental health office in the area you operate or where the unit is kept
A Health and Safety policy document
Refrigeration. Food traders will need proper refrigerated units in which to store their foodstuff suitable for the weekend event.
Exhibitors must have adequate internal cooking and/or cooling equipment as needed to maintain your product in safe and healthy fashion.
All equipment must meet or exceed NSF specification.
Setting up. Exhibitors are responsible for setting up their own equipment (mobile unit, awning, table & chairs, etc.) and keeping their booth space clean.
Electricity for traders. All traders must provide their own electricity.
We request that food traders use biodegradable disposables. In the interest of the environment we ask that if at all possible food traders use biodegradable disposable and avoid polystyrene.
Closed waste containers must be provided by the trader and kept to the rear of the trader's space to accommodate refuse generated during the festival.
We request that where possible all coffee, tea and drinking chocolate sold at the festival must be Fair-trade.
Amplified Music. No music to be played without prior agreement with Festival Management.
No broadcasting of visual images without prior agreement with Festival Management.
No rebates will be given to traders as a result of adverse weather conditions, nor as a result of changes in performance programmes or re-sitting stalls within the Festival. The Festival will not accept responsibility for the level of trading during the event.
-: Health & Safety :-
Traders must comply with the Health, Safety and Hygiene requirements of the Festival Management and Warwick District Council. Traders are not permitted to start trading until they have been given the go ahead by the Health & Safety Officer, following a Health and Safety Inspection.
Risk assessments are required for all traders and should be returned with this form.
Official organisation. Traders are required to co-operate fully with Site Management, The Event Safety Officer, Emergency Services, and Environmental Health Officer.
Wastewater must be disposed of as directed and not poured on the ground.
An emergency access route will be established into the main festival site, this must be kept clear of traffic and obstacles at all times.
Waste. Traders are responsible for keeping both the 5 metre area in front of their stalls as well as the back of market space tidy and free of rubbish. Traders must leave their site as they found it. All rubbish must be put into the appropriate skips/bins.
-: Catering Hazards :-
This document does not claim to be complete and is provided solely to assist caterers in operating a safe environment at The Leamington Latin Festival.
All caterers must submit risk assessments that apply to their own particular circumstances. Caterers should ensure that:
All working practices comply with the regulations as outlined in the Management of Health and Safety at work Regulations 1999
All working practices comply with the regulations as outlined in the Manual Handling Operations Regulation 1992
All working practices comply with the regulation as outlined in the Personal Protective Equipment at work Regulation 1992
All working practices comply with the regulations as outlined in the Provision and Use of Work Equipment Regulations 1992 |
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